People & Workplace Coordinator (Temporary position)

Lansweeper is an IT asset management software helping businesses better understand, manage, and protect their IT devices and network. We currently discover and monitor around 100 million connected devices for over 25,000 customers, including Mercedes, FC Barcelona, Michelin, Sony, Carlsberg, Nestlé, IBM, Maersk, and Samsung, as well as governments, banks, NGOs, and universities. We’re driven by 150+ amazing team members across Belgium, Spain, Italy, Ireland, the UK and the USA.

Over 90% of our customers renew their subscriptions each year, and 250+ new customers join us every month. Our high-performance/high-reward culture emphasizes improvement, ownership, and progress. Under our "work hard, play hard" value, we foster ongoing learning, challenges, and fun.

We are currently looking for a People & Workplace Coordinator to join our team in Alicante, Spain, on a temporary basis (initial 3-month with the possibility of extension).

Your role will focus on both administration and office management. You will support our business by handling various finance tasks, including monthly accounting duties, invoicing, billing, and reporting, as well as business development activities, such as managing supplier agreements and overseeing IT equipment control.

For our office in Alicante, you will be the first point of contact for our employees and fully responsible for all office facilities. This includes organizing and coordinating administrative tasks and office procedures. You will play a key role in creating and maintaining a pleasant, safe, and effective work environment, ensuring high levels of organization, communication, and workplace efficiency.

A day in the life of a People & Workplace Coordinator

• Monthly accountancy pre-closing tasks.

• Follow-up of purchase orders and invoices.

• Checking agreements expiration and giving support for the renewal.

• Preparing bank transfers.

• Contact with the bank and with external consulting agency.

• Maintaining the administrative role for the office and ensuring it is a safe and secure work environment (Health & Safety at the workplace).

• Being the first point of contact for public and private bodies.

• Acting as liaison between our IT department and the Spanish office.

• Making sure our employees have all the necessary regarding office supplies and IT equipment.

• Managing the relationships with the landlord and other vendors.

• Solving issues regarding the office, order supplies, managing access to the office, insurance, etc.

• Managing office premises related issues including equipment repair/maintenance and office safety.

• Negotiating contracts and maintain relationships with third party suppliers, negotiating insurances & quotes.

• Monitoring the service quality of the vendors and suppliers to ensure cost effective and efficient services.

• Making recommendations for office improvement.

• Managing regular events in the office (AllHands gathering, Christmas lunch, …) and supporting on the organization of company events.

• Booking travel arrangements for our colleagues travelling from/to Spain.

• Welcoming external and internal visitors in the office, arranging pick-up, business lunch/dinner.

• Handling official correspondence and parcel that we receive or need to send including Bechtle items for our employees.

Are you the new People & Workplace Coordinator at Lansweeper?

I am someone who

• Can work independently with an excellent eye for detail.

• Has great problem-solving skills.

• Has a creative mind with an ability to suggest for improvement.

• Is dynamic, committed, hands-on and passionate.

• Has excellent written and verbal communication skills, communicating in a fluently and friendly manner.

• Is proactive and self-motivated with the ability to organize the own workload.

• Has a grow mindset with great people skills.

I have

• At least 3 years of relevant experience in a similar job.

• Understanding that this position is primarily in-office due to the nature of role.

• Strong organizational and planning skills in a fast-paced environment

• Excellent problem solving, planning and organizing skills.

• A thorough knowledge of written and spoken English.

• Excellent time management skills and ability to multi-task and prioritize work

• Based in Alicante or nearby

Going for gold?

• Advanced Excel skills.

• Certificate in business/office/administrative field preferred.

• Worked in a high-tech environment before.

• Broad and active interest in IT.

Our offer you can't refuse

• Growing along with a company in full expansion.

• Variation, challenges and responsibility.

• Easy-going teamwork.

• Working with leading tools and newest technology.

• Fulltime long-term contract.

• Extra company benefits (medical insurance, pension plan, IT equipment, English lessons, etc).

• Flexible working hours.

• Internal and external training.